The following topics describe how CFBMC collects and uses information voluntarily submitted by visitors and donors through www.cfbmc.org, email or direct contact with personnel within our organization.
CFBMC collects, uses, and maintains the following information:
- Contact Information: name, company name, job title, address(es), telephone number(s), email address(es), and relationships (if applicable)
- Donation Information: check numbers, credit card number and expiration date, amount donated, donor comments and suggestions, and giving history.
The Community Foundation does not store or process any credit card information (numbers or expiration dates) through cfbmc.org. Donations submitted online are securely processed through a payment processing provider and CFBMC collects contact information and gift information (gift amount, type and fund designation).
IP Addresses and Cookies
A unique number called an IP address identifies every computer on the Internet. Each time you connect to the Internet your machine is assigned an IP address. An IP address is a number that identifies each sender or receiver of information that is sent in packets across the Internet. CFBMC may use your IP address to help diagnose problems with our server, and to administer cfbmc.org.
“Cookies” are small pieces of information that are stored by your browser on your computer’s hard drive. Most web browsers automatically accept cookies, but if you prefer, you can edit your browser options to block them in the future. CFBMC and our analytics provider may collect certain demographic information about visitors to cfbmc.org through the use of IP addresses cookies. CFBMC only uses this data to improve the overall website and for internal business purposes.
The CFBMC website, cfbmc,org, uses online forms for users to contact personnel. CFBMC collects visitor contact information (such as name and email address). This information is transmitted by secure email.
Newsletter Sign Up Forms
The CFBMC website, cfbmc,org, uses online forms for users to sign up to receive emails from CFBMC, including newsletters. CFBMC collects visitor contact information (such as name and email address). This information is transmitted securely and stored through our email service provider. Subscribers to CFBMC’s newsletters and email alerts can unsubscribe securely at any time.
Surveys and Comments
CFBMC may periodically use surveys through cfbmc.org and through external survey tools. We also allow visitors to comment on news items on cfbmc.org. In addition to survey responses and your personal comments, these optional web tools collect visitor contact information (such as name and email address) and may include demographic information (such as zip code or age).
Please remember that information that is disclosed using 3rd party tools may become public information and you should exercise caution when deciding to disclose your personal information. Although CFBMC tries to protect your personal information when you submit comments or survey responses, CFBMC cannot ensure or warrant the security of all information you transmit in the course of using any one or more of these areas, and you do so at your own risk.
The CFBMC website, cfbmc.org, contains some links to other external websites. CFBMC is not responsible for the information collected, privacy practices or the content of external websites. If you choose to follow links to external websites, you do so at your own risk.
Information Use and Privacy
CFBMC does not sell, rent, or lease contact or donation information to other organizations.
CFBMC will use your information in the following ways:
- Help complete transactions
- Thank you for your gifts
- Update you and others about organizational activity
- Recognize gifts and donors
- Distribute gift receipts or statements
- Inform donors about upcoming events and fundraisers
- Analyze internal productivity and effectiveness
- Report to relevant federal and state agencies
- Contact donors about changes to this statement
As part of our donor recognition efforts, CFBMC may publicize donor names through its annual report, newsletters, website, donor exhibits, and promotional materials (e.g. sponsorships). Generally, the specific gift amount will not be identified, but the donor may be recognized under the level of giving category that is appropriate to their donation. Donors always have the option of remaining “anonymous” when making a donation and will not be publicly recognized.
Access to Information
Access to donor information is strictly limited to CFBMC personnel who need to process data. No unnecessary person, group or organization will be allowed to access such data except in very limited situations and with strict guidelines. These situations would include:
Board and Committee Members. CFBMC board members and committee members may be given information on the names of donors, donor history and the amount of gifts if needed to fulfill their responsibilities as directors of the organization. All board members, committee members and staff are required to maintain the confidentiality of donor information and signify their understanding of this requirement by signing a confidentiality statement every fiscal year.
Fund Representatives. Only Fund Representatives are authorized to receive fund statements or information concerning activities of the fund. This may include the names of donors to the fund. However, gift amounts are not to be released. In limited situations, CFBMC’s CEO may approve a request from the Fund Representative for addresses if required for the express purpose of thanking donors. Donor addresses will not be provided to nonprofit fund representatives without the consent of the donor.
The donor(s) who signs the founding documents is the Fund Representative. The CEO of a nonprofit agency that has an agency endowment is the Fund Representative. A donor may petition the Community Foundation in writing to designate another fund representative or representatives. Previously designated successive generation donor advisors will be fund representatives once they receive donor privilege upon the death of a donor.
Memorial or Tribute Gifts. The names of donors making gifts in memoriam or in tribute may be released to the honoree, next of kin, or appropriate member of the immediate family, unless otherwise specified by the donor. Gift amounts are not released without express consent of the donor. Addresses may be provided to the honoree, next of kin, or appropriate member of the immediate family if they are required for the express purpose of thanking the donors.
Auditors. CFBMC’s auditors are authorized to review donor and prospect records as required for the purposes for which they are engaged.
Fund Agreements. Fund agreements are considered “strictly confidential” and are not public documents. Particular details of a fund document will not be shared with the general public or with fund recipients unless the donor has granted permission to do this or unless these details are essential to be shared in order for the fund to be administered as desired by the donor. A fund description may be included in various CFBMC publications if, in accordance with the donor’s intent, additional donations to the fund are permitted or desired.
Opting Out of Mailings, Solicitations and Recognition
CFBMC may contact donors through direct mail, e-mail, social networking resources, and telephone. Any donor may request that CFBMC remove their name from some or all mailing lists. Donors may also specify a preferred method of contact.
Donors may also specify if they wish to remain anonymous for the purposes of recognition efforts by CFBMC in annual report, newsletters, website, and promotional materials. Please contact us at the time of your gift if you wish to remain anonymous.
The CFBMC website, cfbmc.org, has security measures in place to protect the loss, misuse and alteration of information under its control. However, no site is completely safe from hackers. If a security breach causes an unauthorized intrusion into our system that materially affects you, CFBMC will notify you as soon as possible and later report the action we took in response.